Nonprofit Accounting Software

What’s New in MIP Versions

What’s New in MIP Version 2020.1.1

The MIP 2020.1.1 release includes key updates to the Federal Tax tab and W4 information screens in Payroll, HR and EWS enabling employees to keep their pre-2020 withholding on file or submit updated 2020 W4 information. New employees and existing employees updating their Federal Tax withholding will be required to use the 2020 W4 method. More details are available in the Payroll, HR and EWS online help.

MIP Fund Accounting™ Improvements

State Tax Updates
◦California
◦Colorado
◦Illinois
◦Iowa
◦Kentucky
◦Maine
◦Maryland
◦Michigan
◦Missouri
◦New Mexico
◦New York
◦North Carolina
◦North Dakota
◦Ohio
◦Oregon
◦Rhode Island
◦South Carolina
◦Vermont

Processing Year-End Forms:

For more information on processing W2s, 1095s, and 1099s, please reference the following guides:
•W2 User Guide
•Aatrix 1095-C Preparation Guide for Payroll Users With HR
•1095-C Preparation Guide for Payroll Users WITHOUT the HR Module
•1099 User Guide

MIP™ Idea Portal

You can find the MIP Idea Portal on the MIP Menu at mipideas.abila.com. This portal contains 20-plus unique categories across MIP for quickly submitting your ideas. You can also vote for other ideas submitted by your peers and check statuses of all ideas.

What’s New in MIP Cloud Version 2020.1

This release demonstrates our commitment to building out industry standard value APIs and offers considerable upgrades, including State Tax Withholding updates, the delivery of value APIs and a number of quality improvements across MIP.

The new, robust set of API endpoints includes:
•All GL endpoints
•Customer API endpoints
•Vendor endpoints
•Chart of accounts endpoints

MIP™ Idea Portal

You can find the MIP™ Idea Portal on the MIP™ Menu at mipideas.abila.com. This portal contains 20-plus unique categories across MIP™ for quickly submitting your ideas. You can also vote for other ideas submitted by your peers and check statuses of all ideas.

What’s New in Abila MIP Fund Accounting™ Version 2019.3
•Reporting: ◦Group Code Tables – Added indexes and statistics to improve the speed in reporting
◦Reports – Financial Statements – Statement of Cash Flows – Added the default format for the <Indirect> method
◦Reports – Financial Statements – Statement of Activities – Added option ‘Include Unposted Transactions’ in the report
◦Reports – Accounts Payable – Vendor Activity – Added filter ‘Zero Activity’ to get vendors with no activity

•Organization ◦Organization Preferences – Activated Account Code Combinations – Removed the single user mode requirement
◦Data Integrity Checks – Removed the single user mode requirement and replaced with a system lock (disallow when posting or close–year is in progress)

MIP™ Idea Portal

You can find the MIP™ Idea Portal on the MIP™ Menu at mipideas.abila.com. This portal contains 20-plus unique categories across MIP™ for quickly submitting your ideas. You can also vote for other ideas submitted by your peers and check statuses of all ideas.

What’s New in Abila MIP Fund Accounting™ Version 2019.2

This release contains quality updates, as well as a number of customer-driven improvements across MIP Fund Accounting™.

MIP Fund Accounting™ Improvements
•Application improvements: ◦Upgraded budget worksheet to allow a save while work is still in a draft form
◦Changed journals to include additional filtering options
◦Vendor reporting- additional report highlighting vendors with no recent activities
◦Form 1099 updates for 2019
◦Financial Statement formatter-addition of Account Type column and filters
◦Modify payroll, so that the ACH file can be regenerated and resent as needed in case of error

•Quality improvements across MIP

MIP™ Idea Portal

You can find the MIP™ Idea Portal on the MIP™ Menu at mipideas.abila.com. This portal contains 20-plus unique categories across MIP™ for quickly submitting your ideas. You can also vote for other ideas submitted by your peers and check statuses of all ideas.

What’s New in Abila MIP Fund Accounting™ Version 2019.1.2

This release contains routine tax updates and quality changes to enable a smooth and efficient tax season across MIP Fund Accounting™.

MIP Fund Accounting™ Enhancements
•Application Enhancements: ◦Continuing enhancement of algorithms around encryption to maximize data security

•2019 Tax Updates: ◦Social Security Maximum Wages and W-2 changes
◦Iowa
◦Georgia
◦North Carolina
◦Maine
◦New York
◦Ohio
◦California

•Quality enhancements across MIP and Drillpoint

MIP™ Idea Portal

You can find the MIP™ Idea Portal on the MIP™ Menu at mipideas.abila.com. This portal contains 20-plus unique categories across MIP™ for quickly submitting your ideas. You can also vote for other ideas submitted by your peers and check statuses of all ideas.

What’s New in Abila MIP Fund Accounting™ Version 2019.1.0

Finance and accounting professionals need a secure, robust system with cutting edge usability, technology and reporting capabilities. In this release, we’ve made key performance improvements and reporting enhancements across MIP Fund Accounting™.

MIP Fund Accounting™ Enhancements
•Application Enhancements: ◦Upgraded security encryption algorithms and system messaging to continually enhance application security
◦Timesheet enhancements to simplify reporting and tracking of large numbers of employees

•2018 Tax Updates: ◦Illinois
◦New Jersey
◦Maryland

•Payroll changes to meet Arizona specific pay law changes
•Quality enhancements across the application

MIP™ Idea Portal

You can find the MIP™ Idea Portal on the MIP™ Menu at mipideas.abila.com. This portal contains 20-plus unique categories across MIP™ for quickly submitting your ideas. You can also vote for other ideas submitted by your peers and check statuses of all ideas.

Download the What’s New in MIP™ 2019.1 PDF

What’s New in Abila MIP Fund Accounting™ Version 2018.1

Finance and accounting professionals need a high performing system that helps them save valuable time. In this release, we’ve made key performance improvements and reporting enhancements across MIP™. In addition, we’ve launched a new MIP™ Idea Portal, enabling you to conveniently submit new feature and enhancement requests to your Abila MIP™ team.

MIP Fund Accounting™
•Performance Improvements ◦Performance enhancements have been made systemwide
◦Quality enhancements have been made systemwide

•EFT and Payroll Modules ◦Configure whether EFT for AP and Payroll Direct Deposit ACH files have filler rows at the end of the file.
◦Specify if the ACH file should be configured for same-day clearing.

MIP™ Idea Portal

You can find the MIP™ Idea Portal on the MIP™ Menu at mipideas.abila.com. This portal contains 20-plus unique categories across MIP™ for quickly submitting your ideas. You can also vote for other ideas submitted by your peers and check statuses of all ideas.

Download the What’s New in MIP™ 2018.1 PDF

What’s New in Abila MIP Fund Accounting™ Version 2017.2.1

Finance and accounting professionals need a high-performing solution that helps save valuable time and improve decision making. In this release, we’ve made key performance improvements and reporting enhancements across MIP™. In addition, we’ve expanded our MIP™ application programming interface (API) to support product integrations.

MIP Fund Accounting™
•Performance Improvements ◦New default dates for payroll and aged payables reports improve load time

•Reporting Enhancements ◦New filters for posted general ledger (GL) transaction reports

•Expanded API for Cash Receipts Integrations ◦Our REST-based API (application programming interface)can be used for a variety of integration needs
◦Available Product Partner solutions can be found in the Abila Marketplace

•MIP™ 2017.2.1 also contains more than 20 quality resolutions

MIP™ Idea Portal

You can find the MIP™ Idea Portal on the MIP™ Menu at mipideas.abila.com. This portal contains 20-plus unique categories across MIP™ for quickly submitting your ideas. You can also vote for other ideas submitted by your peers and check statuses of all ideas.

Download the What’s New in MIP™ 2017.2.1 PDF

What’s New in Abila MIP Fund Accounting™ Version 2017.2

We understand nonprofit finance and accounting professionals need a high performing system that helps save valuable time. So, in this latest Abila MIP Fund Accounting™ release, we’ve made key performance and reporting improvements across the product. In addition, we’ve launched a new MIP™ Idea Portal for you to conveniently submit new feature and enhancement requests directly to our Abila MIP™ teams.

MIP Fund Accounting™
•Performance Improvements ◦Load time for the void check form has been decreased by initially applying a date filter
◦Transfer of all payroll data to Accounting is streamlined
◦MIP™ database upgrades are faster

•Email Reporting Options ◦When sending reports via SMTP you can provide name information for the sender

•MIP™ 2017.2 also contains over 19 quality resolutions

Human Resource (HR) Enhancements
•HR Reporting Enhancements ◦Employee ID changes are now available in reporting
◦Reporting formatting is standardized across HR reports

•MIP™ 2017.2 also contains more than a dozen quality resolutions specific to HR

New MIP™ Idea Portal

You can find the new MIP™ Idea Portal from the MIP™ menu or at https://mipideas.abila.com. This portal contains 20-plus unique categories across MIP™ for you to quickly submit your ideas. You can also vote for ideas submitted by your peers and check statuses of all ideas.

Download the What’s New in MIP™ 2017.2 PDF

WHAT’S NEW IN ABILA MIP FUND ACCOUNTING™, VERSION 2017.1?

Nonprofit finance and accounting professionals need more visibility into both their finances and personnel. In this release, we’ve expanded reporting capabilities across Abila MIP Fund Accounting™ to improve your ability to track and report on what’s important to your team and stakeholders.

We’ve also enhanced key Accounts Payable workflows, added new administration options supporting your audit trail, and expanded the human resource management features integrated within MIP.

UPDATED ACCOUNTS PAYABLE WORKFLOW
•Designed to save valuable time by providing scalable invoice payments and check printing.
•Easily create batches of invoices to pay and auto-reversals of invoices with voided checks, as well as check address validation on email addresses.

BROAD REPORT ENHANCEMENTS
•Improved ability to filter, provide additional fields, and generate key Accounts Payable, Accounts Receivable, and General Ledger reports.
•This includes debit and credit columns for transaction reports and new print code options for working trial balance reports.

NEW ADMINISTRATION OPTIONS
•Increased visibility into users, security reports, and the organization’s overall audit trail.
•The summary organization audit log will show Accounts Payable status changes and Payroll updates. The User Information report can show security group and user IDs for improved tracking.
•Attachments will default to the recommended encrypted option for users. (Note: SMTP-based email settings are now required in MIP and replace older MAPI email settings.)

NEW PAYROLL AND HUMAN RESOURCE FEATURES
•Payroll – Enhancements include a new form for reprinting paystubs as vouchers. Plus, employee status is now an available filter and field for timesheet reports.
•Human Resources – This module offers a new OSHA claims form with available query and related reports.
•Employee Web Services (EWS) – Gender dropdown is now editable.
•Benefit Enrollment – Usability enhancements and additional query options for enrollment processing are included.

ABILA ADVANCED REPORTING
•Improve the ability to compare your current financial position to budget.
•New dynamic column display option for actual vs. budgeted comparisons is now available.

EXPANDED ACCOUNTS PAYABLE API
•Our REST-based API (application programming interface)can be used for a variety of integration needs.
•Available Product Partner solutions can be found in the Abila Marketplace.

Download the What’s New in MIP 2017.1 PDF

WHAT’S NEW IN ABILA MIP FUND ACCOUNTING™ VERSION 2016.2?

As a financial professional, you need flexible, integrated solutions to help drive your organization’s mission forward. With this release, we’ve expanded Abila MIP Fund Accounting™’s rich REST-based API (Application Programming Interface) to support Accounts Payable integrations.

We’ve also added a new way for you to manage your workforce with an integrated companion to our Human Resources and Employee Web Services (EWS) modules providing employee benefit enrollment online.

EXPANSION OF THE MIP PLATFORM AND LAUNCH OF NEW BENEFIT ENROLLMENT
•New Benefit Enrollment module for your employees – An integrated companion to our Human Resources and Employee Web Services (EWS) modules, this module equips you to offer open enrollment via a Web-based portal for your employees. Manage the initial setup and enrollment processing using highly configurable options that utilize your existing MIP HR benefit plans and employee/dependent data. Your employees are guided through enrollment with instructions you customize to help them review current benefits and elect new choices from offered benefit plan group(s).
•Further API expansion that enables Accounts Payable invoices to be created, edited, and posted from other systems. Our REST-based API can be utilized for a variety of integration needs. Available Abila Product Partner solutions can be found in the Abila Marketplace.

Download the What’s New in Abila MIP Fund Accounting™2016.2 PDF

WHAT’S NEW IN ABILA MIP ADVANCE™ VERSION 2016.1?

With Affordable Care Act (ACA) reporting around the corner, and the ever-present pressures of data integrity and organizational efficiency, managing your financials is a constant challenge. With this MIP release, we focus on key changes to the system to ensure ACA compliance, along with expanded API capabilities for seamless system integrations.

ENHANCED FUNCTIONALITY TO MAINTAIN COMPLIANCE AND STEWARDSHIP
•Protect your organization’s funds with expanded alerting. Continuing to expand on the alerting functionality available to all customers, version 2016.1 includes a new alert for check writing. Should a check be written without an associated Vendor ID, selected members of your distribution list (both within MIP and outside the system) will receive a notification, and can take the appropriate action.
•Synchronize ledger entries and budget transactions with external systems. Continuing to expand the REST-based API introduced in MIP version 2015.2, Abila announces an expanded REST-based API to cut down on time-intensive exporting, data transformation, and importing activities at your organization. With budget transactions now included in the REST-based API, you can configure the API to automatically import and export budget AND general ledger transactions to other systems, whether on-premises or in the cloud.
•Stay in compliance with ACA reporting. Key changes to data transferred between MIP and reporting partners ensure your organization easily complies with crucial reporting requirements.
•Save time and keystrokes with auto- MIP Advance™ now features auto-incrementing of journal entries and other transaction types, decreasing the time spent entering transactions.
•Simple budget transaction entry within the MIP Advance™ user interface to help you create and maintain your organization’s budget in your office and on the road.

Download the What’s New in MIP Advance 2016.1 PDF

WHAT’S NEW IN ABILA MIP™ VERSION 2015.2?

As a financial professional, you’re pressed to maintain accurate data and produce reports on demand. With this release, we’ve delivered a more streamlined user experience and improved usability and efficiency across the product, incorporating feedback from our customers in many of these enhancements. We’ve also opened MIP both on-premises and in our private cloud to securely expand integration capabilities and cut down time spent entering data from other systems at your org.

IMPROVED USABILITY
•Consolidation of Payroll, Administration, Accounting and Requisitions modules into one, easily accessible MIP icon helps you save time when entering transactions or searching for data.
•The ability to customize and save your organization’s HR reports for future reference helps you easily produce frequently used reports.

EXPANDED INTEGRATION CAPABILITIES
•A new Application Programming Interface (API) provides you with the ability to send and retrieve information from other systems without the need for manual entry or even importing or exporting data manually, reducing the potential for error and eliminating time-intensive data processes.

ENHANCED REPORTING
•Advanced Reporting now features a report wizard for easy, step-by-step production of detailed reports and improved placement of key icons for increased usability.

What’s New in Abila MIP™ Version 2015.1?

You’re pressed for time, with limited resources and staff to serve your mission. With this release, we’ve improved MIP’s ability to inform you of changes to your organization’s financials, as well as advise you on how and where to take action.

IMPROVED FUNCTIONALITY TO INFORM AND ADVISE
•Address complex, advanced reporting needs much more quickly and simply with the Advanced Reporting module, with DrillPoint.
•Easily track spending against planned budget with a budget tolerance alert. Set a percentage to budget threshold for your organization and receive notifications when spending hits or exceeds this mark.
•Spend less time troubleshooting and correcting import files. With this release, the rows of your import file that are generating errors are clearly identified in an exception file, so you can easily fix them and reimport.

COMPLIANCE UPDATE
•In accordance with industry standards, Payroll users will now see a pre-note lead time of 3 banking days.

CONTINUED SECURITY ENHANCEMENTS
•Masking of both employee and vendor Social Security Numbers

What’s New in Abila MIP™ Version 2014.6?

Our most recent release, 2014.6, provides users with tools to prevent fraud within their organizations. Fraudulent activity can occur in an organization every day, with the people you trust most. The new features this release delivers will help you put the day-to-day processes in place to help you detect and deter fraud and take action before it is too late:

ABILA MIP™ – FRAUD DETECTION FUNCTIONALITY
•Alerts are created to keep users informed about important activities going on within the application. This includes potential day-to-day fraudulent activities that might otherwise go unnoticed.
•Auditors can more easily navigate your organization’s records and access key information on MIP users and their job function. This can help pinpoint suspicious activity or rights abuse within the organization.
•Ensure terminated employees are no longer allowed to access MIP. Lock out former employers to prevent them from being able to commit fraudulent or damaging activity.
•Organizations are at risk for fraudulent activity when single users consistently work with a vendor for an extended period of time. Easy visibility to specific user and vendor relationships can be very helpful for internal investigation and audit purposes.
•MIP Fund Accounting Version™ 2014.6 allows you to prevent users who should not have access, from being able to view actual account numbers.
•Your organization can decide to have users be forced to change their passwords at specific times or time intervals.
•With custom payroll vouchers now available in email format, a full digital trail allows you to track where payroll information is sent.

What’s New in Abila MIP Fund Accounting™ Version 2014.5?

This tax release contains state withholding tax formulas for the state of Wisconsin. This information is based on changes to tax withholding formulas taking effect on April 1, 2014.

Reminder: to complete the tax update process you may need to manually update your state unemployment tax and/or other tax code rates, wage limits and/or amounts.

Enhancements have been made to our Human Resources and Employee Web Services modules as follows:

Human Resources
•There are new queries for the Timesheet Submit Log and Leave Requests.
•The new Timesheet Form VI is an additional option for the default timesheet in Employee Web Settings.

Employee Web Services
•A new timesheet form (VI) has been added that allows employees to enter time in a grid format. The grid shows all days in a pay period, and all valid cost center and wage code combinations.
•A new form has been added in the Personal menu that allows employees to add their own dependent information.
•Staff Timesheet Pivot Table now has a filter called ‘Role’ that allows you to filter the table to show only the employees for which you are the manager, supervisor, or secondary supervisor.
•The timesheet Entry Log now includes changes to cost centers and earnings codes.

What’s New In Abila MIP™ Version 2014.3?

Abila MIP™ version 2014.3 tax release contains state withholding tables that will be effective for the 2014 calendar payroll year. Changes in state withholding tax formulas apply to:
•Illinois
•Oklahoma
•Oregon
•Massachusetts
•Michigan
•North Dakota
•Puerto Rico
•Vermont

What’s New in Abila MIP™ Version 2014.1?

Abila MIP™ version 2014.1 tax release contains federal withholding tables that will be effective for the 2014 calendar payroll year. The release also contains the latest Federal published tax information, as of 12/11/13.
•The Social Security wage base increased to $117,000 and the Employee Social Security withholding rate remained 6.2%.
•The withholding allowance and the percentage method income tax withholding tables were updated.
•The nonresident alien salary gross up increased.

Additionally, changes in state withholding tax formulas apply to:
•California
•Connecticut
•Delaware
•Kansas
•Kentucky
•Maine
•Minnesota
•New Mexico
•New York
•North Carolina
•Rhode Island

Human Resources Module
•HR Processes now allows you to add a process on multiple dates. For example, an annual performance review can be added one time but the process can reoccur each year.

The new fields related to emailing payroll vouchers are added to Details> W2/Voucher tab.

Abila MIP™ Version 2014 provides Major updates to the Abila MIP™ Mobile App. Other enhancements have been made to Accounts Receivable Billing, Accounts Payable, and include the ability to email Payroll Vouchers.

Download What’s New in MIP version 2014

ABILA MIP™ MOBILE ENHANCEMENTS
•Interactive Reports provide users with the ability to review their Balance Sheet and Statement of Revenues and Expenditures with drill down functionality.
•Interactive Reports allow users to view custom report formats created in the desktop version of MIP for the Balance Sheet and Statement of Revenues and Expenditures.
•Interactive Reports can be viewed on the mobile device or exported to Excel or PDF for sharing with others.
•MIP Reports allow users to review their General Ledger Analysis reports directly on their mobile device or in Excel.
•Users with the available security rights are able to clear User Seats directly from their mobile device.
•Hosted MIP users can view logs of recent backups of their MIP database hosted by Abila.
•On-premises users have the ability to initiate a backup their MIP database directly from their mobile device.

ACCOUNTS RECEIVABLE AND BILLING ENHANCEMENTS
•New reports are available for Accounts Receivable Billing updates include: calculated invoices, calculated finance charges and calculated invoices and finance charges.
•The pre-payment process has been enhanced to a better user experience.
•The addition of a prepayment Transaction Source Code has been created for use with distribution codes.
•Prepayments can no longer be made In Accounts Receivable Credits; users must go through Accounts Receivable Receipts.

ACCOUNTS PAYABLE ENHANCEMENTS
•Users are able to reverse the voids of individual items in a voided batch.
•Users are able to edit an unposted batch and access the session if a check is voided by mistake.

ALSO INCLUDING THE ABILITY TO EMAIL PAYROLL VOUCHERS

What’s New in Abila Human Resources Version 2014?

Please note: You must be on the Abila MIP Fund Accounting™ v2014.0 or higher before upgrading HR and EWS to v2014.0.0

HUMAN RESOURCE ENHANCEMENTS
•The Check For Updates menu item in Help is no longer available. Future updates to the HR product will be made available via Abila Auto Update.
•Timesheet Approver is now an option in the Employee info query.
•Users will now see a Required checkbox if an HR Process is set as required in the HR Processes setup.
•A Process Log is now created when Regular/Supplemental Timesheets are loaded in HR. This will allow users to see who and when timesheets were loaded.
•Audit records are created when HR processes are assigned to employees.
•When job codes are assigned to employees the exempt and OT eligible defaults flow through to the employee record.
•Mass updates can now be made to EWS Employee Web Settings. Mass update options include: Default Cost Center, Default Earnings Code, Default OT Earnings Code, Cost Center for OT, Default DT Earnings Code, Default Leave Cost Center, Default Earnings Code for Leave, Timesheet Approver.
•Double Time is now included as a part of the Earn|Def map in the timesheet import process.
•Employee Certifications that are expired are now grey so you can tell which ones are expired which ones are active.
•The Report Writer now has a default data set for HR processes.
•The Web Timesheet by Cost Center Report now has a grand total on the report.

What’s New in Abila Employee Web Services Version 2014?

EMPLOYEE WEB SERVICES ENHANCEMENTS
•The Timesheet I now has the option to have OT and no Unpaid Breaks
•When an HR process is assigned to a user, the user will receive a message in the message center alerting them of the task to complete.
•A message will be sent to the employees’ message center one week prior to the start date of a leave request. This will keep employees from forgetting to enter their leave time for an approved leave request.
•Travel Date has been changed to Expense Date to better describe all expense entries in the expense entry form.

2019 Review of Non Profit Accounting Systems

CPA Practice Advisor, Mary Girsch-Bock, April 16, 2019

According to the National Center for Charitable Statistics (NCCS), there are currently more than 1.5 million nonprofit organizations registered in the U.S. While the vast majority of these organizations are registered as public charities, the number also includes private foundations, chambers of commerce, and civic leagues.

While their missions may vary greatly, one thing these organizations share is the need to manage funds properly. This can include everything from applying for and managing grant funding, to tracking both donors and donations adequately. Membership driven organizations need to be able to track members, invoice members when membership fees are due, and maintain an accurate member list. Those that run programs regularly need to be able to handle event registration and keep track of everyone who has registered.

If that isn’t enough, these same organizations also have to be able to do the things that for-profit organizations do such as process journal entries, pay vendors, record payments, send out invoices, pay employees, and reconcile bank statements.

Many smaller nonprofit organizations make the mistake of thinking that regular accounting software is adequate. And while it’s possible to make it work, the more a nonprofit grows, the greater the need for a system that is designed to track the information that needs to be tracked.

Of course, finding the nonprofit software that is best for your client’s organization can take some time. If the organization has a large number of donors, they’d likely want that capability in any product that they choose. Likewise, if their organizational funding source is primarily from grants, they should be looking for a program that includes the ability to manage multiple grants.

Another issue to look at is deployment options. While some nonprofit software applications can be accessed from anywhere, others are designed to be installed on a desktop or network system. . Of course, cost can also be an issue, particularly for smaller nonprofit organizations with a limited budget.

All of these issues will need to be considered when looking for a software product that will work best for your client’s needs. And the best place to start is by taking a look at the nonprofit reviews that are included in this issue:

Abila MIP Advance

 AccuFund for Nonprofits

 Aplos Fund Accounting

 Araize Fast Fund

Blackbaud Financial Edge NXT

 Cougar Mountain Denali FUND

Fund E-Z Nonprofit Accounting  

GMS Grants Management Systems

QuickBooks for Nonprofits

Serenic Navigator

Tangicloud for Nonprofits & Government

 Xero Nonprofit Accounting

The reviewed products vary widely in both cost and functionality, with some of the products best suited for smaller nonprofits that have less stringent needs, while others provide just about every feature and functionality possible.

To make it easier, we looked at specific features and functionality in each of the products listed above, including chart of accounts structure and customization, grant management capability, fundraising and donor management capability, and even whether a mobile app was available. A Features chart accompanies the reviews, allows you to quickly view which features and functionality are found in each product. We also advise readers if a free demo is available, since trying out the product can be extremely useful when in the market for a new software system. Finally, pricing considerations come into play for most nonprofit organizations, since many have a limited budget available, so we’ve made every effort to include product costs in the review.

The bottom line is that nonprofit software can help an organization work more efficiently while they continue their mission to make this world a better place. We hope that the reviews included in this issue help in some way towards finding your client’s organization the product that works best for them.

Financial Technologies & Management provides our software evaluation to help you select the best nonprofit accounting system for you.  Also, we sell and implement the industry leading solutions which include MIP Fund Accounting, MIP Advance, AccuFund,  and Araize.  I would suggest you review our article “why your Nonprofit should consider using Nonprofit Accounting Software?” to start your review.  Please contact us before you contact any software vendors for us to best serve your review of Nonprofit Accounting Systems and Software.

MIP Fund Accounting 2020.1 Product Release

The MIP product release is ready for download!! 

Please be advised that future releases of MIP will no longer be supported on Windows Server 2008 or 2008R2 and SQL 2008R2.  Let us know if we can help to upgrade you to a more current copy of SQL like 2012, 2014, or 2016. 

Microsoft Support Changes
Please note the workstation installation will take up to 20 minutes or longer due to Microsoft .Net 4.8 framework installation being required so it is normal for it to remain on this screen for some time. If your machine already has .Net 4.8 installed or your IT professional installs .Net 4.8 prior to the MIP workstation installation, please disregard this message.

Windows Versions of MIP released after January 14, 2020 will no longer be supported on Windows 7 SP1.

READY TO CHECK OUT THE NEW MIP CLOUD?

Even if you haven’t joined the group of cloud adopters, you’ve probably considered it, researched it, or discussed it with your peers. If your organization is ready for a deep dive, now is a good time to check out the newly improved MIP Cloud – request a presentation by contacting us

MIP Subscription Pricing and Contract Changes effective October 1, 2019

MIP Cloud – Multi-Tenant or Single Tenant
1-user bundle $200 per month
3-user bundle $475 per month
Add-ons (modules, users, etc.) as-is/current MIP Cloud subscription pricing
Premium technology fee $150/org/mo. for Single Tenant

ABILA TRENDING SUPPORT TOPICS:

FTM SOFTWARE ADVISORY SERVICES:

  • FTM is your local business partner to help you with all your MIP software needs so please check out our MIP services page and contact us for help.

FTM MIP Training Schedule-Please review our event schedule or click on the live webcast class listed below. If you would prefer we provide customized courses at your location, please contact us to develop a customized training program using your database.

FA203 – MIP Fund Accounting General Ledger Transaction Entry
FA204 – MIP Fund Accounting General Ledger Activities
FA205 – MIP Fund Accounting Accounts Payable Processing
FA207 – MIP Fund Accounting Accounts Receivable Processing
FA215 – MIP Fund Accounting Reporting
FA216 – MIP Fund Accounting Financial Statements
FA217 – MIP Fund Accounting Advanced Financial Statements
FA218 – MIP Fund Accounting Advanced Reporting with Drillpoint

MIP User Conference-October 13 to October 15-Reno, NV-FTM will be presenting and is partnering with NP Solutions for this user conference

MIP Cloud Modern UI Class Promo
MIP Cloud customers get a 100% discount on all MIP Cloud modern UI Live Webcasts and Self-Paced training courses using promo code MODERNUI2020 at checkout. This discount is available through June 30, 2020. Cancellation requirements and considerations apply.

MIP Classic UI Class Promo
MIP Fund Accounting customers get a 10% discount on all MIP Fund Accounting Classic UI Live Webcasts and Self-Paced training courses using promo code CLASSICUI2020 at checkout. The discount is available through June 30, 2020. Cancellation requirements and considerations apply.

MIP Lunch and Learn Classes
Lunch and Learn courses are short, 1 hour, MIP courses on specific topics. They include Community Brands Xperience Conference sessions and special topics. The Lunch and Learn are listed in the live webcast of the MIP Fund Accounting Courses on Abila University.

Current Promotions

10% off MIP Checks and Forms-use promo code 20ABPM10. Call 1-800-994-1351 or visit mipchecks.com to place your order.

20% Discount on Human Resources, Benefit Enrollment, EWS, Payroll & Direct Deposit Modules. You can view the Human Resources Overview Video and Payroll Resources Overview Video for more information about this video. Please contact us as this promotion ends on June 30, 2020.

 

Why your Nonprofit should consider using Nonprofit Accounting Software?

Why your Nonprofit should consider using Nonprofit Accounting Software?

By Jim Simpson, CPA and director, Financial Technologies & Management

Your organization like every other nonprofit is feeling the pressure to deliver more transparency. The demand for more timely information is coming from a multitude of interested parties: board members, major donors, potential funders, and watch dog organizations.

The goal of transparency can’t be easily accomplished without sound nonprofit accounting software-financial reporting is the foundation upon which transparency is achieved.

As the number of nonprofits have proliferated, accounting software is more tailored and can help manage these complexities. But taking the time to select the right software for your nonprofit is critical.

Before your purchase, start with a software evaluation and assessment to see if you’re a good candidate for nonprofit accounting software. The software evaluation and assessment will review your current system to determine its level or utilization and functionality. It is probably a good idea to perform a software evaluation any time there is a major change within the organization either positive or negative.

Here are eight reasons Nonprofit’s should consider Nonprofit Accounting Software.

  1. Flexible report writer for board and management financial reports needs
  2. Grants Management capability
  3. Budget Management capability
  4. Cost-allocation functionality
  5. Strong audit trails including account level and other security features
  6. Integration with payroll, fundraising, accounts payable automation, and other applications
  7. Expanded capabilities as organization grows to include advanced modules and donor and donation management
  8. Various financial segment or element tracking to include funding sources, programs, projects, locations, and other essential financial information.  Funds can be setup as separate set of books that includes automate due to and due from capabilities.

Here are features and functionality of the software that can provide optimum efficiency.

The flexible report writer allows you to use the accounting software to meet the internal and external complex reporting requirements. Generating reports should be able to be varied to meet the board, program, and funder reporting requirements and easily modified to meet the changing program and funder needs.

The grants management capability allows you to track the financial results for each grant, and report back to the funder in the required format, using one accounting system.  Grants management helps to insure maximum reimbursement and reconciliation to claims including encumbrances.

The budget management capability allows you to manage multiple budget versions for board approved version and projections.  Easily make budget revisions and maintain budget trail to track various revisions.   Budget management allows you to distribute annual budget monthly, quarterly, or annually.

Cost-allocation functionality allows you to easily allocate transactions on a real-time basis to multiple programs and funding sources all within the system. It should allow to you to pool various cost pools like facilities and overhead and allocate these to the various program and funding sources to provide a full-cost accounting.  Allows the cost allocation basis like hours worked to be modified on a regular basis for more accurate funding source and program accounting.

Strong audit trails keep track of what users are doing within the accounting system. The system should allow you to provide your annual auditors and program monitors with the financial information they need to meet their requirements and reduce the chances of fraud. Those involved in the finance function should have segregated permissions in the accounting system to protect the organization and its staff.  Strong audit controls include the ability for management to produce the audited financial statements.  Security features including account level security and other features allow the organization to customize user access to the system.

As organizations look to be more efficient, it is important they look at software that allows them to integrate their critical functions like payroll, fundraising, human resources, accounts payable automation and other areas. Nonprofit accounting software typically has this functionality built into its various modules or it allows for third party product integration. It is typically modular based, which allows your organization to add functions and capabilities as the organization grows and needs additional tools.  Most nonprofits need to perform donation and donor management so its important that the software has this capability as well.

One of the most important reasons to look into nonprofit accounting software is the ability track financial information different ways.

For example, an organization may want to track its various funding sources to see what funds are available. It may want to track my various programs and projects to see what the programs costs are and how the organization is doing financially. It might have various locations and want to know how each location is doing. It might have donor and endowments restricted assets and wants to do a separate accounting for these donations to know what assets are left and make sure donor restrictions are met.  Each fund may need to be tracked as a separate set of books that includes automate due to and due from capabilities.

It is important, too, that staff remains efficient and effective, enabling them to focus on the long-term planning of the organization and not just keeping up with the day-to-day-accounting.

There are several purchase options that include direct purchase or subscription pricing to pay-as-you-go.

You will need to insure that you include software advisory services to include planning, implementing, and training. In some cases, you will need to also include data conversion and integration services.

Please contact us to help you determine if your organization will benefit from Nonprofit Accounting Software.  We will help you with your software evaluation and assessment project.

Are You In Need of a True Fund Accounting Solution for Your Nonprofit Organization?

Are You In Need of a True Fund Accounting Solution for Your Nonprofit Organization?

Are You In Need of a True Fund Accounting Solution for Your Nonprofit Organization? Yes, No, or I Don’t Know?

We’ve got a quick survey that you can take:

Y N Don’t know – Do I have specific restrictions that I must apply to funds?

Y N Don’t know – Can I easily measure the performance of a program or activity?

Y N Don’t know – Am I able to create reports for varying fiscal years?

Y N Don’t know – Do I have funds that need to be recorded as encumbered?

Y N Don’t know – Can I perform allocations of indirect costs by grantors?

Y N Don’t know – Can I easily tailor reports for each funding source?

Y N Don’t know – Does my current solution incorporate nonprofit-specific accounting rules?

Y N Don’t know – Can I easily manage and report on multiple budgets?

Y N Don’t know – Can I easily show how money is tracked or budgeted?

Y N Don’t know – Does my current solution integrate with other software?

Are You In Need of a True Fund Accounting Solution for Your Nonprofit Organization?

If you answered “Yes” to all these questions, congratulations! You are in very good nonprofit accounting technology shape. If you answered “No” to any of these questions, it may be time to contact FTM for a free consultation.

We invite you to download the article ’10 Reasons Why Nonprofits Need True Fund Accounting

Financial Technologies Management LLC (FTM) has been serving the accounting services and technology needs of nonprofits since 1999. Our exclusive focus on nonprofit organizations means we have the experience and proven track record to guide you to the best combination of accounting resources to provide the optimal capacity, utmost stewardship and ability to fulfill your mission.

Are You In Need of a True Fund Accounting Solution for Your Nonprofit Organization?

Need accounting help but unable to find and hire candidates with the appropriate skills? Contact FTM. Many Executive Directors have discovered that outsourcing their accounting to FTM is affordable and immediately connects them with an expert accounting team to manage activities and provide insight. Many have found that this is the perfect solution when there’s not enough budget nor need for a fully staffed in-house accounting department.

Do you have a fully staffed accounting department but need better reporting and integration with other mission-critical solutions in use within the organization? FTM works with all leading nonprofit accounting software solutions and can guide you to the solution with the perfect fit. We’ll be your resource from evaluation to selection to implementation to support and training.